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#11 |
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I like it squishy and wierd.
Join Date: Nov 2002
Location: Oakville, Ontario
Posts: 942
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Here are some of the obligations under PIPA for businesses and organization who collect personal information:
Your responsibilities * Comply with all 10 of the principles of Schedule 1. * Appoint an individual (or individuals) to be responsible for your organization's compliance. * Protect all personal information held by your organization or transferred to a third party for processing. * Develop and implement personal information policies and practices. How to fulfil these responsibilities * Give your designated privacy official senior management support and the authority to intervene on privacy issues relating to any of your organization's operations. * Communicate the name or title of this individual internally and externally (e.g. on Web sites and in publications). * Analyze all personal information handling practices including ongoing activities and new initiatives, using the following checklist to ensure that they meet fair information practices: o What personal information do we collect? o Why do we collect it? o How do we collect it? o What do we use it for? o Where do we keep it? o How is it secured? o Who has access to or uses it? o To whom is it disclosed? o When is it disposed of? * Develop and implement policies and procedures to protect personal information: o define the purposes of its collection o obtain consent o limit its collection, use and disclosure o ensure information is correct, complete and current o ensure adequate security measures o develop or update a retention and destruction timetable o process access requests o respond to inquiries and complaints * Include a privacy protection clause in contracts to guarantee that the third party provides the same level of protection as your organization does. * Inform and train staff on privacy policies and procedures. * Make information available explaining these policies and procedures to customers (e.g. in brochures and on Web sites). When transferring personal information to third parties, ensure that they: * Name a person to handle all privacy aspects of the contract. * Limit use of the personal information to the purposes specified to fulfil the contract. * Limit disclosure of the information to what is authorized by your organization or required by law. * Refer any people looking for access to their personal information to your organization. * Return or dispose of the transferred information upon completion of the contract. * Use appropriate security measures to protect the personal information. * Allow your organization to audit the third party's compliance with the contract as necessary. |
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